Invoicing and payments
Money at a venue arrives in every shape — a card online late at night, cash at the desk, a bank transfer somebody swears they sent. Sweepa puts every one of them against an invoice, in one list, so what you are owed is a number rather than a feeling.
Invoicing and payments sit under Bookings, Programs and Competitions alike: one customer record and one list of what is still to come in.
From the booking to the money in your account
Shown in the film: invoicing and a cash payment at the desk.
An invoice on every booking and registration
Every booking and registration raises a sequential, GST-compliant invoice. Open, overdue and paid sit in one list, so the stragglers are visible without a spreadsheet.
Card, Apple Pay, Afterpay and Zip
Customers pay through embedded Stripe, with payouts to each location’s own Stripe account rather than one we hold. To see a customer pay online, watch the bookings film.
Cash and bank transfer at the desk
Not everybody pays online. Record cash or a bank transfer against the invoice it settles, and the invoice shows as paid like any other.
Clients pay from their own portal
Customers pay an invoice or download its PDF from their own account on your site. The client portal page shows what else is there.
Reminders that chase for you
Invoice and overdue payment reminders go out by email and SMS, so the follow-up is not a job somebody remembers on a Friday.
One set of records for your accountant
What is owed and what has come in are on your home and revenue screens, from the same invoices your accountant works from.
The messages that go with the money
Shown in the film: confirmations and reminders set once per venue, with templates you can edit.
Confirmations and reminders for bookings, registrations, invoices and waitlists go out by email and SMS, each with its own email and SMS switch under Settings → Communications. The wording of every template is yours to edit.
Every plan sends SMS from the shared SWEEPA sender. SMS segments beyond what your plan includes are billed at 10¢ a segment, metered monthly. If you would rather customers could reply, the SMS Number add-on gives you a dedicated two-way number. Email and SMS broadcasts go out from the admin and honour each client’s opt-outs.
What it costs
Invoicing and payments are on every plan. On top of the subscription there is a 2.00% platform fee on what you take through the platform. Prices in Australian dollars (AUD). Stripe’s own processing fees are separate, and the plan limits, add-ons and annual rates are on the pricing page.
Every self-serve plan starts with a 30-day free trial. Card required, nothing charged until day 31.
See it with your own invoices in it
Start a 30-day free trial — card required, nothing charged until day 31 — or take thirty minutes with us and we’ll walk you through it with your own venue in mind.
Start free trial Book a walkthrough
Or click through a real venue’s public site at demo.sweepa.io — no signup, nothing to cancel.